Flexible structuring of technical documentation
Technical documentation often contains sections or chapters such as introductions, warranty declarations or descriptions of disposal, which can be standardised in such a way that they form their own parts or Word documents. Or documentation is so extensive that it can be edited much better and more efficiently chapter by chapter.
This is exactly where the OfficeForms modularisation function comes in: It makes it possible to systematically break down documentation into smaller, more manageable units – without losing the overview.
A wizard guides you through this process step by step: existing documents can be automatically divided into modules, for example according to chapters, functional areas or product components. Each of these modules is managed as an independent unit – regardless of the overall scope of the documentation. This not only simplifies maintenance, but also enables targeted reuse of content.
A key feature of this function is the flexibility when merging the modules: Users decide for themselves which modules or content should be transferred to a new document – and in which order. Customised variants of a document can also be created, depending on which target group or product is to be considered.
Modularisation on two levels
Modularisation is not limited to entire chapters or sections: it can also take place at the level of individual text modules. This means that even the smallest content units – for example, recurring warnings, technical parameters or test steps – can be maintained separately and integrated into different documents as required. This granular structure is particularly useful if content is to be used in several languages, product lines or configurations.
Your advantages at a glance:
- Clear structuring of even extensive documentation
- Reusability of content across projects
- Time-saving maintenance, translation and updating
- Complete control over content, scope and sequence
- Optimum basis for variant and role management
With the OfficeForms modularisation function, documentation remains clear and well-structured from the creator’s point of view. Editors thus create the basis for sustainable information management – efficient, scalable and perfectly customised to their processes.
Is that something for you? Why not give it a try – with our demo version or one of our offers for training or self-study.